Upload documents, audio, or video. Ask anything. BrainBox searches across all of it with 30+ AI models and returns answers that cite the exact page they came from.
Get precise answers with source citations
Turn long files into concise decision-ready briefs
Compare files, identify patterns, and extract key findings
Generate charts, metrics, and analytical outputs
Turn transcripts and content into listenable recaps
What is BrainBox
BrainBox turns static documents into a living knowledge base. Instead of opening files one by one, you create a Box — a workspace that holds your documents and lets you query them with AI.
Every answer cites the exact source: document name, page number, and the passage it drew from. You can check any response against the original.
Upload contracts, research papers, manuals, or policies into a Box. BrainBox indexes every page, table, and footnote.
Type the question as you'd phrase it out loud. BrainBox searches all documents in the Box at the same time.
You get the answer along with the document name, page number, and the passage it drew from. Not just a summary.
How It Works
Drag and drop files in any format: PDF, Word, Excel, PowerPoint, images, audio, video. BrainBox handles 80+ file types.
Group related documents into a Box. One Box per project, case, regulation, or team. No limit on how many you create.
Type your question as you'd ask it out loud. BrainBox searches every document in the Box at once.
Every answer includes the document name, page number, and the relevant passage. Open the source and check it yourself.
Share a Box with teammates, export your findings as a report, or pipe answers into your own tools through the API.
Works with every document you already have
The Platform
Whether you're working with one contract or a full regulatory library, BrainBox handles the indexing so you can focus on the questions.
Upload PDF, Word, Excel, images, audio, and 47 more formats. Every page is indexed and searchable from the moment it lands.
GPT, Claude, Gemini, Grok, Llama, Qwen, and 30+ others, all in the same workspace. Switch models per conversation without juggling separate logins.
Every answer links to the exact page and paragraph it came from. You can verify any response against the source.
Each workspace runs in an isolated environment. Your documents are not used to train models or shared across organizations.
Juan Pérez
juan@company.com
Ana García
ana@company.com
Carlos López
carlos@company.com
María Torres
maria@company.com
Query your documents and the live web in the same conversation, with filters by domain and date.
Why teams choose BrainBox
BrainBox only answers from the documents you upload. Every response cites the page it came from. You can check any claim against the original.
Every response includes the document name, page number, and the passage it drew from. You don't have to take our word for it.
GPT, Claude, Gemini, Grok, Llama, Qwen. Switch between them per conversation or set a default per Box. Enterprise deployments on your infrastructure can include Bring Your Own Key—contact sales.
AES-256 encryption, role-based permissions, and isolated execution per organization. Deploy on our cloud, your private cloud, or fully on-premise.
Trusted by teams at
Platform capabilities
One platform for document Q&A, model switching, media transcription, and compliance reporting. No stitching together separate tools.
Ask questions about your documents in plain language and get cited answers from any file, instantly.
Every answer identifies the source page, paragraph, and document. You can verify each response against the original.
50+ file types supported: PDF, Office, images, audio, video, code. Scanned PDFs get automatic OCR on upload.
GPT, Claude, Gemini, Grok, Llama, Qwen, and others in one place. Switch per task or conversation without logging into separate tools.
Let the platform choose the model for each task, or pick one yourself. Chat, sources, and artifacts all in one workspace.
Answers stream in real time as they generate, which makes long outputs easier to read and lets you catch issues before they finish.
Fork any thread to compare answers or explore a side question. Your main conversation stays intact.
Type @ to pull specific files or Boxes into context. Set custom instructions to control tone and behavior per workspace.
Semantic search with reranking so the model retrieves the most relevant passages from your Box, not just keyword matches.
Lock answers to your uploaded documents only. Useful when you need grounded responses and want to minimize model speculation.
One-click summaries, concept maps, and podcasts with 2-5 voices in 8 languages, all generated from your Box content.
Publish a Box as a public or private knowledge center for clients, partners, or internal teams.
Query the live web alongside your documents in the same conversation. Filter by domain or date range.
Connect to curated financial, academic, economic, and health data sources that go beyond general web results.
Run Python in an isolated sandbox for data analysis, calculations, and exporting results as PDF, Excel, or Word.
Generate and edit high-resolution images in multiple aspect ratios, useful for slides and reports.
Structured answers can render automatically as line, bar, scatter, pie, or box plots.
Transcribe long-form media up to ~10 hours with speaker diarization and subtitle tracks. Query the transcript like any other document.
Translate full PDFs while preserving the original layout. Available on Enterprise plans.
Team workspaces with centralized member management, usage quotas, and collaboration settings.
Four role tiers (Owner, Admin, Editor, Viewer) on files and Boxes. Share externally via revocable cryptographic tokens.
Track 26+ action types and Intelligence Unit consumption per user, useful for governance and capacity planning.
REST API with a straightforward request/response shape. Connect BrainBox to your own apps and automations.
AES-256 at rest, TLS in transit. Each organization's data runs in an isolated environment.
Deploy in your own datacenter or private cloud. Sensitive data never leaves your infrastructure.
Queries, document access, and user actions are all logged, timestamped, and exportable for compliance reviews.
Use Cases
Legal Teams
Load a full set of contracts and ask about specific clause types, jurisdiction, or indemnification terms. BrainBox surfaces the relevant passages across all files with exact citations, so your team spends time on analysis rather than search.
Research & Academia
Query your entire research library from a single prompt. Answers trace back to primary sources, so every finding in your literature review has a citation you can actually verify.
Compliance & Audit
Cross-reference internal policies against regulatory requirements and see exactly where they align and where they diverge. Every finding links to the specific regulatory text.
Enterprise IT
Put your runbooks, policies, and architecture docs into a Box. Team members ask questions in plain language instead of searching through wikis or emailing whoever might know.
Financial Services
Run due diligence on a full data room by asking about covenants, risk factors, or specific financial terms. Each answer cites the document and page it came from.
Healthcare & Life Sciences
Ask across trial protocols, drug monographs, and regulatory filings. Answers trace to the exact section and subsection, which matters when submissions need to be audit-ready.
AI Model Flexibility
Switch between GPT, Claude, Gemini, Grok, Llama, Qwen, and others per conversation or per Box. Enterprise deployments on your infrastructure can include Bring Your Own Key for model providers—contact sales.
30+
AI models available
6
major AI providers
BYOK
on your infrastructure (Enterprise)
OpenAI
Strong general-purpose reasoning and broad file format support, including images and PDFs.
Anthropic
Handles long documents well and follows complex, multi-part questions reliably.
Context windows up to 2M tokens, useful for large document sets and long research threads.
xAI
Fast responses with solid performance on structured tasks and multi-step reasoning.
Meta / Open Source
Open-weight models running on Groq LPU hardware, good for latency-sensitive workflows and on-premise deployments.
Alibaba & Others
Models from Alibaba, Moonshot AI, and others accessible via OpenRouter.
Teams & Workspaces
BrainBox works at team scale. Shared Boxes, role-based permissions, and full audit logs are included on all plans.
Any Box can be shared with your team. Everyone queries the same documents, so there's no version drift between what different people know.
Set permissions per Box: Viewer, Editor, or Admin. Permissions apply down to individual files.
Identity provider integration is on the roadmap. Planned support for Okta, Azure AD, and Google Workspace with automatic provisioning and same-day offboarding.
One admin panel for billing, usage tracking, and user management across your entire organization.
Security & Compliance
Your documents don't have to leave your infrastructure. BrainBox runs in your own cloud or on-premise for organizations where data residency is a hard requirement.
All documents are encrypted in transit and at rest using AES-256. Data is isolated per organization.
Fine-grained RBAC so you decide who can view, query, and manage each document and Box individually.
Deploy in your own datacenter or private cloud. Your documents never leave your infrastructure.
Each organization runs in a fully isolated environment. Documents, indexes, and AI inference are never shared across tenants.
Every query, document access, and user action is logged, timestamped, and exportable for compliance reviews.
FAQ
What teams usually want to know before they trust BrainBox with real work.
BrainBox is a document intelligence platform. You upload documents, audio, or video, ask a question in plain language, and get an answer tied to the source.
A Box is the main unit of work in BrainBox. It holds the files for one matter, project, client, or team so you can query them together instead of opening them one by one.
ChatGPT is a general assistant. BrainBox is built for private document work: it searches the corpus you upload, answers from it, and shows the source so the result can be checked.
No. If you can upload files and ask a question, you can use BrainBox. Teams that want deeper automation can use the API, but the product is designed for non-technical users first.
Create a Box, upload your files, and start asking questions. If you need a team rollout, a private deployment, or procurement support, contact us.
The product is available in English and Spanish. Documents and questions can be multilingual, depending on your workflow.
Yes. BrainBox runs in modern browsers on desktop and mobile. Some legacy formats may preview differently, but the content can still be processed and searched.
Storage tools keep files organized. BrainBox turns those files into something you can question, cross-reference, and verify with citations.
Traditional search returns matches. BrainBox returns an answer grounded in the documents, plus the passage that supports it.
BrainBox fits teams that work from documents every day: legal, compliance, finance, procurement, research, operations, and technical teams.
Each answer shows the document, the page or location, and the supporting passage. You can open the source and check it yourself.
BrainBox supports a wide range of formats, including PDF, Word, Excel, PowerPoint, images, audio, video, and code. Standard plans support files up to 2 GB.
BrainBox gives you access to 30+ models from major providers in one workspace. You can change models per conversation or by Box. BYOK is reserved for Enterprise deployments running on your own infrastructure.
Intelligence Units are the usage credits behind processing and AI work in BrainBox. The amount used depends on the task, the model, and the type of content.
Standard plans support large uploads, and storage grows by plan. If you need more headroom, Enterprise plans can be sized for your workload.
Yes. BrainBox can OCR scanned PDFs and images so the text becomes searchable and citable. Better scans produce better results.
Yes. A Box can contain documents in different languages, and users can ask in the language that fits the job.
The main safeguard is traceability. BrainBox cites the source so reviewers can verify the answer against the document instead of taking the model at its word.
Yes. You can ask follow-ups, narrow the scope to specific files, branch a thread, and use tools like web research or code execution where your plan allows it.
Yes. BrainBox can summarize, compare, and extract patterns across documents in the same Box while keeping answers tied to source material.
Audio and video can be transcribed and queried like other files. Structured content such as tables can be analyzed, and document translation is available on the plans that include it.
Yes. BrainBox can combine document search with live web research in the same workflow when that is useful.
If the evidence is not in the Box, the answer should reflect that. The citation trail makes it clear what was actually retrieved and what was not.
Yes. Teams can choose faster or deeper models depending on the task and set defaults where consistency matters.
BrainBox is sold on paid plans in USD. Current public tiers are Elite ($30/month or $300/year), Advanced ($112/month or $1,200/year), Professional ($167/month or $1,800/year), plus custom Enterprise pricing. You can also buy extra Intelligence Units from the dashboard.
When monthly IUs are exhausted, AI actions that depend on them pause until the allowance renews or you add more. Additional packs can be purchased from the dashboard.
Yes. You can move between plans as needs change, and annual billing is priced below the monthly equivalent on public tiers.
Self-serve plans use card payments through our billing provider. Enterprise customers can arrange invoicing and procurement terms with the sales team.
Billing is managed from your account settings. Your organization keeps ownership of its content. If you need export or transition details, contact support or sales.
BrainBox uses encryption in transit and at rest, authenticated access, and permission controls on Boxes and files. Sensitive actions are logged and governed at the workspace level.
Yes. Enterprise customers can deploy BrainBox in a private cloud or on-premise when policy or data residency requires it.
BrainBox does not use your documents to train its own foundation models. Your content is processed to power search and answers for your workspace.
Access is controlled by workspace membership plus Box- and file-level permissions. People only see the material you authorize.
If you need a specific region or a dedicated environment, that is handled through Enterprise deployment planning. Contact sales with the requirement.
BrainBox includes the technical controls organizations usually look for, such as access management, deletion workflows, and audit visibility. Formal compliance documentation is handled through procurement.
For current attestations, security review material, or procurement questionnaires, contact the sales team.
Yes. DPAs and related contractual terms are handled as part of Enterprise procurement.
Yes. Files, Boxes, and workspaces can be deleted, and the product is designed to remove associated indexed content as part of that process.
If billing needs attention, contact support quickly so access stays uninterrupted. Enterprise contracts can define escalation and continuity terms in more detail.
BrainBox uses workspaces for teams. They centralize members, usage, Boxes, and chats, while still letting each Box have its own access rules.
That depends on the plan and the workload. Enterprise licensing is available for larger teams and broader rollouts.
Yes. Access can be set at the Box and file level with role-based permissions.
Standard sign-in supports major OAuth providers. Full SSO and SAML setups are handled through Enterprise deployments.
Yes. Many organizations separate departments or business units into distinct workspaces while allowing selected users to belong to more than one.
Admins can review usage and relevant events such as sharing changes, membership updates, and other governance-sensitive actions.
You can invite collaborators or use controlled share links where that fits the policy. Access remains governed by workspace and role rules.
Yes. BrainBox offers a REST API for chat, retrieval, and file workflows, with token-based authentication and documented endpoints.
Yes, through the API. Teams use it to connect BrainBox with internal tools, automation, and messaging workflows. If you need a specific integration, talk to sales.
Documents are uploaded into BrainBox for indexing and citation-grade retrieval. For bulk migration or controlled onboarding, Enterprise customers can work with our team.
BYOK is available only for Enterprise deployments running on your infrastructure, such as private cloud or on-premise. Standard SaaS uses BrainBox-managed model access.
The in-app reference center covers formats, limits, API docs, and troubleshooting. For account or commercial questions, email support or contact the sales team.
Yes. BrainBox includes guided onboarding, and Enterprise customers can add rollout support and tailored training.
Paid production plans include a business-grade availability commitment. Enterprise customers can negotiate stricter SLAs and support terms.
Yes. Depending on scope, Enterprise plans can include dedicated account management and success support.
Documentation lives in the reference center inside the product and includes product guides, API docs, and common error explanations.
The value usually shows up in less time spent searching, faster review cycles, and fewer decisions made from half-read documents. The exact business case depends on document volume, risk, and labor cost.
A small team can start the same day. Enterprise deployments take longer when they include security review, identity setup, or procurement.
Yes. We can run a scoped pilot or proof of concept around your use case. Contact the team to set it up.
Common fits are legal, compliance, finance, procurement, research, healthcare, and technical operations teams with heavy document workloads.
BrainBox can sit on top of an existing document repository or become the main question-and-answer layer over it. Teams often start alongside current systems and expand from there.
BrainBox supports regulated environments with access control, audit visibility, deletion workflows, and Enterprise deployment options. Sector-specific requirements are handled during procurement.
We can share relevant references and examples during evaluation. Ask the sales team for material that matches your industry or use case.
We share roadmap detail in active evaluations when it is relevant to a deployment. Contact us if there are capabilities you need to validate.
Every document your organization has ever produced can become something anyone on your team can query and cite. BrainBox makes that the default, not a project.